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This policy discloses Promosis’ information gathering and dissemination practices for our websites and for our company in serving our clients. It also describes the choices available to you regarding our use of your personal information and how you can access and update this information.
Information Collection and Use
Visitors to our web sites and the Promotion web sites developed for our clients may provide to us contact information and other personally identifiable information, such as their name, telephone numbers and email address. This information is used by us to enter the visitor in a Promotion, and select and contact potential winners and other site visitors via phone, fax, email, mail, and other couriers.
When we receive, collect and process participants’ personally identifiable information on behalf of our clients when we administer their promotions, we may also require sensitive information, such as social security number or date of birth. We only use this personally identifiable information to operate the promotion for our client, in order to select winners, award prizes or for the other purposes of the promotion. We retain the information only as long as necessary to verify and conduct the promotion and to provide redundancy for our clients. We do not provide this information to any entity other than our client and others involved in the operation of the promotion. Our clients’ privacy policies govern the use of these data and they remain their property. Any exceptions to these procedures will be announced in the promotion for which the change is made.
Promosis also collects personally identifiable information it receives directly from its’ clients. In these cases, Promosis has no direct relationship with the 3rd party individuals whose personal data it collects. An individual who wants to correct, amend, delete inaccurate data or withdraw consent to further contact should direct his or her request to Promosis’ client. If the client requests Promosis to remove the data, we will do so within 30 days.
It is Promosis’ policy to retain client data, including personal data necessary for the selection, notification and awarding of prizes in promotions and any tax forms that are legally required to be completed for awarding those prizes, for only as long as legally required or as requested by the client, whichever is longer. No personal data is collected other than that required to select, notify and award a prize winner per applicable law. All physical documents are shredded and disposed of by a secure data disposal service. All requests from clients for data to be retained longer than legally required or transferred to them or another vendor must be made in writing and in advance.
We also collect certain information, not personally identifiable, on our website and in connection with administration of promotions. Promosis may collect information about your computer configuration such as your browser type, operating system, or ISP domain name. Promosis may collect information about the site you last visited prior to the Promotion or about your activity during your visit to the Promotion site. Promosis may also offer social sign-on services that allow you to register for a promotion using a third-party social networking site such as Facebook, YouTube, Google or Twitter. By using these services you allow Promosis to access the available information from your third-party social network profile such as your name, age, gender, location, email address and list of friends. This information may be used by Promosis to administer the technical and operational aspects of the site, and may include using your IP address to help diagnose problems with our server. Your IP address may also be used to gather broad demographic information for aggregate use. This enables us to safeguard the promotion and diagnose problems in the operation of a promotion.
Sharing your Information
We may provide your personal information to companies that provide services to help us with our business activities such as shipping your order or offering customer service. These companies are authorized to use your personal information only as necessary to provide these services to us.
Provided you indicated your specific approval to do so, we may also provide your personal information to our clients’ marketing partners, who may utilize your information to contact you regarding products and services about which you may have interest. Promosis requires such third-parties to take, in accordance with applicable regulations, all appropriate technical and organizational measures to safeguard the security and confidentiality of personal data and, in particular, conditions allowing to ensure adequate protection of your personal data. You may opt-out of receiving these communications at any time.
We may also disclose your personal information: as required by law, such as to comply with a subpoena, or similar legal process; when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request; to any other third party with your prior consent to do so. If Promosis is involved in a merger, acquisition, or sale of all or a portion of its assets, you will be notified via email and/or a prominent notice on our Web site of any change in ownership or uses of your personal information, as well as any choices you may have regarding your personal information.
Access and Choices Regarding Your Data
You may view and have inaccuracies corrected in contact information or other personally identifiable information, by sending us an e-mail at firstname.lastname@example.org with “Personal Information Update” in the subject line and the correct information written in the body of the email. You may also mail us your request to the address below. We will respond to your request to access within 30 days.
If you have provided us with contact information or other personally identifiable information and do not want to receive e-mail from Promosis in the future and wish to delete such information, please let us know by sending an e-mail to email@example.com with “Remove” in the subject line, or you may mail us your request to the address below.
When you provide personal information to us through our website, we will retain your information as needed to provide you services and as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.
When sensitive information (such as a social security number) is entered in our promotion and sweepstakes forms, we encrypt the transmission of that information.
We follow generally accepted standards to protect the personal information submitted to us, both during transmission and once we receive it. No method of transmission over the Internet, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact us at firstname.lastname@example.org.
Other Privacy Information
Our Web site offers a publicly accessible blog. You should be aware that any information you provide in these areas may be read, collected, and used by others who access them. To request removal of your personal information from our blog, contact us at email@example.com. In some cases, we may not be able to remove your personal information, in which case we will let you know if we are unable to do so and why.
Special Note about Children
We abide by the Children’s Online Privacy Protection Act (“COPPA”). We will not knowingly allow anyone under 13 to provide to us, or to any of our clients on their behalf, any personally identifiable information.
Your California Privacy Rights (As provided by California Civil Code Section 1798.83)
18 Prospect St.
Marblehead, MA 01945
We can be reached via e-mail at firstname.lastname@example.org